Guidelines of the North Penn Alumni Association
Article 1. Name of the Organization
The name of the organization shall be the NORTH PENN ALUMNI ASSOCIATION (hereinafter referred to as the Association).
Article 2. Purpose
- Statement of Purpose: The Association shall be dedicated to encourage networking and communication among North Penn School District alumni and to help maintain and enhance the legacy of North Penn schools for future generations.
- Tax Exemption: The Association, working under the umbrella of the North Penn School District Educational Foundation is organized exclusively for charitable purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1954, as amended, including for such purposes the making of distributions to organizations that qualify as exempt organizations under said Section or the corresponding provisions of any subsequent laws. The Foundation shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from Federal Income Tax under Section 501(c)(3) of the Internal Revenue Code of 1954, or (b) by an organization, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Internal Revenue law).
Article 3. Membership
- Alumni: Alumni, used in this document, shall refer to both men and women.
- Alumnus/a: Members in the Association shall be graduates of North Penn High School or a legacy high school (Hatfield High School, Lansdale High School and North Wales High School).
- Associate Alumnus/a: The Association, with the concurrence of North Penn School District may grant associate alumnus status to those persons not qualifying as alumni members as provided in the above section. Qualifications for consideration of such status shall be: attended a NPSD school, provided exceptional service to NPSD or a formal association of at least three years with NPSD as a staff member.
Article 4. Committee Members
- Powers and Duties: All corporate powers of the Association shall be exercised by or under the authority of the committee members.
- Number of Directors: The governing board of the Association shall be an Alumni Board composed of at least seven (7) members elected by the general membership, nor more than twenty-one (21). Included as permanent directors shall be a member of the district administration or his/her designee and a representative from the North Penn School District Educational Foundation and the vice president of the senior class at North Penn High School.
- Manner of Selection and Term: Each member, except for the permanent members, shall serve for a term of two (2) years or until a successor is elected. Terms should commence July 1 and terminate on June 30. Nominations for members may be submitted by the nominating committee or by an individual member. Voting will occur in June and open to the general membership. Voting will be completed online. All alumni have access to the ballot at least 14 days in advance of the voting deadline date. Election results shall be published in the alumni newsletter or equivalent at the earliest opportunity following elections.
- Vacancies: Except as otherwise stated in these guidelines any vacancy occurring among the members shall be filled by a majority vote of the committee members then in office. A member elected to fill a vacancy shall be elected for the unexpired term of the predecessor.
- Quorum: A majority of the members shall constitute a quorum for the transaction of business at any meeting of the board. Members may not vote by proxy.
- Compensation: No member shall receive, directly or indirectly, any compensation for his or her services as a member.
- Attendance: During any normal calendar year a member shall attend at least fifty percent of the board meetings and shall not be absent for more than two consecutive meetings. In the event a member has not met the attendance criteria and no reasonable explanation is provided for the absence, for the good of the association, the committee member may be removed from the board by a simple majority vote of directors present at a regularly scheduled board meeting.
Article 5. Officers
- Number and Qualifications: The officers of the Association shall consist of a chairman, a vice-chair, a secretary/treasurer and a Coordinator of Alumni Relations, and such other officers as the committee members may from time to time appoint.
- Election and Term of Office: The officers of the Association, except for the Director of Alumni Relations shall be elected bi-annually by the committee members immediately following the election of members. Vacancies may be filled at any meeting of the committee members. Each officer shall hold office for two year and or until a successor shall have been duly elected and qualified.
- Chairman: Subject to control of the board of members, the chairman shall set the direction of the Association. The chairman shall preside at all meetings of the committee members, and shall have such other duties as may be prescribed by the committee. The chairman shall serve as an ex-officio member of all committees, with the exception of the nominating committee.
- Vice-Chairman: In the absence of the chairman, the vice-chairman shall perform the duties of the chairman. The vice-chair shall have such other powers and duties as may be assigned by the board.
- Secretary/Treasurer: The secretary/treasurer shall be responsible for the minutes of all meetings of the committee. The secretary shall perform such additional duties as shall be assigned by the board. The treasurer shall be responsible for the accounting of all monies.
- Coordinator of Alumni Relations: The Coordinator of Alumni Relations shall be appointed by the manager of school and community engagement. The coordinator shall be the chief executive officer of the Association and, subject to the direction of the committee members. The coordinator shall have general supervision over the daily operations of the Association and act as a liaison between the Association, the North Penn School District and the NPSD Educational Foundation.
Article 6. Sub-Committees
- Sub-Committees: Except as otherwise stated in these guidelines, the chairman shall appoint the members and designate the chair of standing and other special committees. Sub-Committees shall serve at the pleasure of the board under such rules and regulations as the board may approve.
- Executive Committee: There shall be an executive committee composed of the officers of the Alumni Association. The executive committee shall meet at the call of the chairman or any two officers to conduct the affairs of the Alumni Association between meetings of the committee. All action taken by the executive committee shall be subject to ratification by the committee.
- Other Committees: The members may create additional committees as needed.
Article 7. Meetings of the Alumni Board
- Meetings: All meetings of the Alumni Committee will be advertised and open to the general members or other interested parties.
- Meeting Schedule: In most cases, the committee will meet the third Tuesday of every month. The schedule will be established by the executive committee. All committee members will receive written notice of the meetings.
- Minimum number of meetings: There shall be at least one meeting per quarter.
Article 8. Miscellaneous
- Rules: Robert’s Rules of Order (in its most recent edition at the date of its use) shall be the parliamentary authority for all matters of procedure adopted by the directors of the Association.
- Publications: The official publication of the Association will be a newsletter. This publication will be designed to keep members fully informed of Association and NPSD Educational Foundation projects and activities, school district progress, alumni achievements, etc. It will be publicized and distributed among alumni.